Job Opening- Town Clerk

Date Posted: Wednesday, March 9th, 2022

Job Opening

Town Clerk

CONTACT PERSON: Antonina Tantillo, MPA

Telephone: 302-378-8082

Email: atantillo@townsend.delaware.gov

The Town of Townsend, DE is seeking applications for the position of Town Clerk.

JOB DESCRIPTION:

This position is responsible for preparation and maintenance of fiscal, administrative and regulatory records for the Town. Work is performed in accordance with the Town Charter, ordinances, and general law, and requires initiative and the ability to work effectively and independently with the public and other officials.

The Town Clerk shall have the power to certify town documents including, but not limited to, the town map, ordinances, resolutions, regulations, amendments, contracts, planning documents, rules and by-laws. The Town Clerk shall have charge and custody of the Town Seal. The Town Clerk shall have charge and custody of books, journals, records, papers and other effects of the town and shall keep the same in a safe and secure place. It shall be the duty of the Town Clerk to ensure proper administration and facilitation of municipal elections. The Clerk shall give notice of Council meetings to its members and the public, record all the proceedings of Council and keep a correct journal of the same in a book or books, to be provided for that purpose and also the papers relative and belonging to The Town of Townsend, all of which are to be carefully preserved and delivered to the Clerk’s successor in office.

JOB DUTIES:

Under limited supervision, reporting to the Town Manager, serves as liaison between Mayor and Council and the public; serves as custodian of Council’s legislative history and official records; attends and prepares minutes of Council meetings; prepares and manages Council’s meeting agendas and meeting calendar; issues public notice of Council and organizational meetings; provides administrative support to Council.

Serves as Election Officer on behalf of Town and as liaison to the Board of Elections; coordinates election activities with New Castle County Department of Elections and organizes election related events.

Manages receipts of Freedom of Information Act requests, manages records retention schedules for all municipal documents as required by Delaware law, schedules meetings and prepares projects/documents and all other duties as maybe assigned by Town Manager. Prepares ordinances, resolutions and proclamations so they can be executed, recorded, distributed, and archived.

Responsible for the issuance of building permits, contractor licenses, tax bills, and all other licenses and permits required by the Town.  Monitors monthly lien and collections reports and coordinates activity with Town Attorney’s office. 

SKILLS & QUALIFICATIONS:

The ideal candidate will have three to five years municipal experience including records management, accounting/bookkeeping experience, and have completed or must complete the Municipal Clerks Certificate Training Program offered by the Institute For Public Administration or equivalent upon being hired. Candidates with comparable experience are encouraged to apply.

Proficiency in Microsoft Office, good organizational and communication skills, and the ability to deal effectively with the public are a must.

The successful candidate must pass a background check and drug test. Salary is dependent upon education and experience. An excellent benefit package is provided.  Applications must be received by March 25th, 2022. 

Please find the Townsend General Employment Application here

Cover letter, resume, and application may be sent electronically to atantillo@townsend.delaware.gov or by mail to:

        Town of Townsend

        Attn:  Town Manager

        141 Main Street, P.O. Box 223

        Townsend, DE   19734