Job Opening- Administrative Assistant

Date Posted: Friday, June 10th, 2022

Job Opening

Administrative Assistant

CONTACT PERSON: Antonina Tantillo, MPA, Town Manager

Telephone: 302-378-8082

Email: atantillo@townsend.delaware.gov

The Town of Townsend, DE is seeking applications for the position of Administrative Assistant.

 

JOB DESCRIPTION:

The Administrative Assistant is responsible for providing administrative functions for the Town. The position requires the ability to communicate information from the Town Charter, Codes, general law and policies to businesses, citizens, and employees, and ensure that municipal services are provided in an effective and efficient manner. This position takes direction primarily from and reports initially to the Town Clerk and the Town Manager. This position is one of the initial contacts for the public to the Town. This position requires the ability to sit at a workstation for extended periods, to assist the public at the front desk, and to ascend and descend stairs to access Town records, stock supplies, and file records. 

JOB DUTIES:

The Administrative Assistant will greet visitors entering Town Hall, and those contacting via telephone or email, to provide information in a courteous manner, researching and analyzing data to determine answers to, and provide information within the scope of knowledge and authority, and referring to higher classification employee, as applicable.  The candidate will provide assistance with the building permit process and will assist with issuing contractor licenses, and all other licenses and permits required by the Town under the supervision of the Town Clerk and the Town Manager.  The Administrative Assistant will assist with filing, scanning, and maintaining records in accordance with document retention procedures.  The Administrative Assistant will process and prepare correspondence or other documents from dictation, handwritten drafts, and verbal instruction.

SKILLS & QUALIFICATIONS:

The ideal candidate will have three to five years of administrative assistant experience Candidates with comparable experience are encouraged to apply.  High school diploma or equivalent education is required.  

Proficiency in Microsoft Office, good organizational and communication skills, and the ability to deal effectively with the public are a must.

The successful candidate must pass a background check and drug test. Salary is dependent upon education and experience. An excellent benefit package is provided.  

Please find the Townsend General Employment Application here

Cover letter, resume, and application may be sent electronically to atantillo@townsend.delaware.gov or by mail to:

        Town of Townsend

        Attn:  Town Manager

        141 Main Street, P.O. Box 223

        Townsend, DE   19734